EVENT & SPACE PLANNING GUIDE: AN INDEX TO CAMPUS FACILITIES & SERVICES | 23
F. All food or refreshment arrangements must be made by contacting Food Service (ext.
4712). Tablecloths, including table skirting, must be ordered through Food Service. Ice
Water, Pitchers & glasses must be ordered through Food Service (for speakers at podiums,
panels, etc.).
G. Arrangements for audio/visual equipment must be made through the F&E Office.
You will
be responsible for operation of the equipment unless arrangements have been made
for A/V technical support through the F&E office. If you have not made arrangements
for an A/V technician and any damage occurs, you and/or your department will be
financially responsible for repair or replacement of the a/v equipment.
H. These procedures and policies must also be followed by all off-campus groups.
I. Equipment - Should it be necessary to rent equipment (tables, chairs, sound system, etc.)
to accommodate requests, the rental cost will be incurred by the requesting party. This
must be paid with college or external funds.
General Guidelines
for Use of all College Facilities
1. Any group approved to use BSC facilities must have an on-campus sponsor, and
that sponsor must be present at the group’s event on campus. The party signing
the Facility Reservation Form will be held responsible for adherence to campus
policies.
2. Anyone using campus facilities should leave room neat and orderly upon
departure, with furniture and room returned to its original condition. Garbage and
trash should be left accessible to housekeeping crew. All lights should be turned
off when facility is not in use.
3. All decoration proposals must be submitted to the F&E Director for approval and
coordination.
4. No posters or other signs may be hung on glass, paint, walls or doors.
5. Scotch tape may not be used to hang signs.
6. All decorations must be removed at the conclusion of the event.
7. Nothing may be pinned, taped or otherwise affixed to the drapes in Munger
Auditorium and the Great Hall.
8. The moving of college furniture must be done by Birmingham-Southern
Operations staff.
9. Reasonable clean-up efforts are required of any group utilizing Birmingham-
Southern College facilities. If no effort is made, the group will be subject to a
clean-up charge.
10. For events held at times other than 8:15 a.m. - 4:45 p.m., and events held in
college facilities normally kept locked, Campus Police must be notified when the
event has concluded.
11. The College food service provider shall be given first option in catering or
otherwise providing food service for various campus events.
