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FINANCIAL AID
Birmingham-Southern College Catalog 2017-2018
234
Implications of Withdrawal
Withdrawal from the College impacts the student’s financial aid eligibility during the
withdrawn term and possibly for future terms and years. See the “Withdrawal from the
College” section of this catalog for more information.
The
withdrawal date
is determined by the Provost, and the withdrawal process begins
with the Provost’s Office.
An
official withdrawal
occurs when a student notifies the College of his or her intention
to cease attendance in all registered courses and completes the formal withdrawal
process.
An
unofficial withdrawal
occurs when a student ceases attendance in all registered
courses and does not notify the College. Financial awards of unofficially withdrawn
students are subject to proration, regardless of when the College determines that the
student has unofficially withdrawn.
Return of Title IV Funds
The College is required to return Title IV funds if a recipient withdraws during the first
60 percent of the term. The refund calculation and process is governed by federal
regulation, and the College is required to determine the portion of aid earned by the
student up until the date of withdrawal and to refund or repay the amount of unearned
aid.
For the purposes of Title IV refund policy, the date of an official withdrawal is the date
the student initiated the withdrawal process or notified any administrative office of his or
her intention to withdraw. In the event of an unofficial withdrawal, the College utilizes
the last date of academic activity that can be documented in the College’s records. Where
no official date is determined, students will earn no more than 50 percent of eligible
funds.
The United States Federal Government determines the amount of Title IV funds a student
has earned as of the withdrawal date. The amount of assistance earned is based on the
time the student spent in academic attendance. Earned financial aid is determined by
dividing the number of days the student attended during a specific period of enrollment
by the total number of days in the term.
Unearned Title IV aid is the total of Title IV funds credited to the student account to
cover the period of a term after the withdrawal date. The College is required to calculate
and return all unearned Title IV aid.
If a student withdraws and has Title IV funds subject to return, the College completes the
calculation in a timely manner, awards are adjusted, aid is refunded and/or repaid, and the
student is notified in writing.