Event and Space Planning Guide - page 3

EVENT & SPACE PLANNING GUIDE: AN INDEX TO CAMPUS FACILITIES & SERVICES
Table of Contents
Page
Event Planning Guidelines .............................................................................................................. 4
Event Management Timetable......................................................................................................... 4
Planning Checklist................................................................................................................... 8
Space Use and Setup Design...........................................................................................................10
Space Selection............................................................................................................................10
Setup Configurations ..................................................................................................................10
Setups with Chairs ..................................................................................................................11
Auditorium (Theater) Style ................................................................................................11
Setups with Tables and Chairs ...............................................................................................11
Classroom Style ..................................................................................................................11
Conference Style .................................................................................................................11
Hollow Square................................................................................................................11
U Shape...........................................................................................................................11
Board of Directors ......................................................................................................... 12
T Shape........................................................................................................................... 12
Workshop or Meal (Banquet) Style .................................................................................. 12
Paired Rectangular Tables ............................................................................................. 12
Round Tables ................................................................................................................. 12
Crescent Style................................................................................................................. 12
Head Tables ................................................................................................................... 12
Reception................................................................................................................................ 13
Guidelines on Seating Styles for A-V Presentations ................................................................. 13
Room & People Proportions ..................................................................................................... 13
How Many Can Fit Comfortably with Your Layout......................................................... 13
Diagrams of Room Setup Configurations ................................................................................ 14
Planning Terminology ............................................................................................................... 19
Equipment ............................................................................................................................. 19
Types of Meetings .................................................................................................................. 20
Campus Calendar/ Facility Reservation Procedures......................................................................21
General Guidelines for Use of all College Facilities..................................................................... 23
Statement of Campus Facility Usage ........................................................................................ 24
College Facilities and Services ....................................................................................................... 24
Athletic Facilities ........................................................................................................................ 24
Coliseum (Bill Battle Coliseum)............................................................................................... 24
Suite........................................................................................................................................ 24
Rooms A & B .......................................................................................................................... 24
Burch Gymnasium..................................................................................................................... 24
Striplin Physical Fitness and Recreation Center....................................................................... 25
Swimming Pool.............................................................................................................................. 25
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