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Appendix I: Guidelines for Faculty Professional Development Travel
Birmingham-Southern College provides travel funds to assist faculty members attending
conferences and professional meetings. Faculty members may be reimbursed for expenses such
as transportation, lodging, meals, and registration fees according to the following guidelines:
•
for a faculty member actively involved in a conference (such as delivering a paper,
responding to a paper, participating in a panel, serving as an officer), the College
proposes to fund professional travel up to an amount to be determined by the Office of
the Provost and the Faculty Development Committee;
•
for a faculty member who attends a conference, the College proposes to fund travel up to
an amount to be determined by the Office of the Provost and the Faculty Development
Committee;
•
all professional travel funds will be administered through the Provost’s Office with
recommendations from the Faculty Development Committee.
For professional travel that exceeds the maximum allocation stated above, supplemental funds
may be requested through the Provost’s Office. The Associate Provost may consult with the
Development Committee regarding supplemental requests, but will maintain discretion in
prioritizing these requests. Faculty members may fund more than one professional meeting with
the stated allocation. Professional travel requires a pre-trip proposal and a post-trip accounting of
expenses. Travel request guidelines and travel request and expense forms are available on
the
Moodlesite
.
Procedures:
1.
On or before September 30, faculty members must submit professional travel grant
proposal to the Provost’s Office using the Faculty Travel Grant Proposal form. Since
faculty members may not know the full details about the meeting at that time, tentative
plans and expenses are acceptable. However, faculty members should be as detailed as
possible regarding the nature of the professional organization and/or the meeting, and
why this is an appropriate and important development opportunity. Within ten days of the
faculty member’s return, a travel expense form must be completed and submitted to the
Provost’s Office.
2.
It is in everyone’s best interest to limit the total cost of each trip as much as possible. The
money saved may make additional travel possible for other faculty members.
3.
It is recommended, but not required, that faculty members use a College credit card for
booking reservations, etc. Travel advances will not be issued. Faculty members may also
use personal money and request reimbursement, providing receipts to the Purchasing
Office.