Birmingham-Southern College
Event and Space Planning Guide:
An Index to Campus Facilities and Services
This Event and Space Planning Guide was prepared to help BSC faculty and staff with the task of
holding events. This guide will give you an overview of Birmingham-Southern College’s campus,
its facilities and services. This Guide should be a resource to you as you plan your event. The
event may be a seminar for a few or a campus-wide conference for hundreds. It may last only a
few hours or span a week. Whatever the size or depth, the purpose will not be achieved unless
some competent person is in charge of planning, scheduling and conducting the event.
DEFINITIONS
:
For the sake of brevity, the term “Event” refers to meetings, meals,
conferences, seminars, workshops, banquets, receptions, lectures, etc., of various sizes. “BSC”
refers to Birmingham-Southern College. “A/V” refers to audio-visual equipment. “F&E” refers to
Facilities and Events Office.
The planning guidelines are meant to be samples for you to prepare your own list for your event.
Planning guidelines and timetables will vary depending on the size of the group, length of event,
and facility being used.
Very small meetings almost run themselves. It takes a great deal of detailed organization to
control the activity and movement of a large group of event participants.
On-site supervision of an event is demanding and hectic. There are numerous things that can go
wrong and, even with the best-planned event, something invariably does. Advanced planning and
attention to detail will help to handle almost any surprise.
