Page 7 - Student Organizations Manual

7.
No glass containers will be allowed.
8.
The use of fog machines or sand/sand bags is prohibited.
9.
All band parties and events where more than 100 people will be present must be
attended by a Campus Police officer. Campus Police and Student Affairs reserve
the ability to require additional Campus Police officers depending on the antici-
pated attendance and nature of the event. Student organizations are required to
contact Campus Police in advance of the event to book the required officers. For
band parties planned for Friday or Saturday evening, the request for an officer
must be made by the previous Monday at 5:00 p.m. For weekday band parties an
officer must be requested at least for business days in advance. The correct pro-
cedure for booking an officer is to email the request to Deputy Chief Carl Wilson
), Sgt. Jeff Harris (
, and Chief Randy Young-
blood (
. Carbon copied (“cc”) on these emailed request should
be of Dean of Students and Assistant Director of Student Life. Once the request is
processed, Deputy Chief Carl Wilson will reply to the person requesting the offi-
cer with confirmation of the request having been received and processed.
10.
All bands contracted to play by student organizations must not play past 12 mid-
night on Sunday through Thursday evenings and 2:00 a.m. on Friday and Satur-
day. There are no exceptions.
CLEAN-UP REGULATIONS
1.
Under normal circumstances, the organization must perform routine clean up prior
to 8:00 a.m.. the day following the function.
2.
The clean-up will include picking up cups, cans, etc., and putting them in trash
bags; removing all posters, signs, balloons, etc., and putting them in trash bags;
picking up public areas including rest rooms, foyers, lawn area, and parking lots
surrounding the building.
3.
If clean up is not performed prior to 8:00 a.m.. the day following the event, the or-
ganization will be charged extra for clean up.
4.
A check must be made by a group member throughout the function to ensure that
the rest rooms are functioning properly. If problems are encountered, they must be
reported immediately to the Campus Police in attendance who in turn will report
them to Operations. It is the responsibility of the person or persons in charge to
prevent any abuse of facilities, functioning or non-functioning of equipment or fa-
cilities, and to report any problem immediately.
5.
The same person or persons must check the complete facility before leaving and
report any problem to Campus Police.
CLEAN-UP CHECK LIST:
1.
Cups, cans, decorations, trash and putting trash in bags. Trash bags are secured
and placed in the alley for operations to pick up.
2.
Trash bags are available in the Office of Facilities and Events-Munger.
3.
Bathrooms are picked up and in order.
4.
Surrounding areas (including main parking lot) are free of cups and cans.
5.
Operations will check the facility and surrounding areas and will report any viola-
tions to the Director of Facilities and Events.
6.
The organization or group may be fined if clean-up is not performed as specified.
FRATERNITY ROWADDITIONAL POLICIES
A. For all parties which are held on Fraternity Row, the music (whether a band or
stereo) shall be over by 12:00 a.m. on Thursday nights and 2:00 a.m. for Friday and
Saturday nights. For parties using stereos or acoustic music, the volume must be
kept at a reasonable level. The use of outdoor speakers must also be kept at a
reasonable level. This level will be determined by Campus Police.
B. Noise complaints will be handled as follows:
1.
Upon the first complaint, the responding Campus Police Officer will contact
a fraternity officer, and if necessary, request the volume level be lowered to
a reasonable level. All this information will be documented to include the
fraternity member responsible for the party, time of complaint, and com-
plaint.
2.
The second complaint will be handled in the same manner as the first
complaint, pending cooperation by the fraternity to address the complaint.
3.
Upon the third complaint, the Campus Police Officer will terminate the
party. The information will be forwarded to the Dean of Students for appro-
priate sanctions as specified in the IFC bylaws. If any noise complaint is re-
ceived after 2:00 a.m., the stereo or acoustic music will be automatically
shut off. Campus Police will verify the identity of the caller in order to in-
sure the complaint is legitimate.
C. All bands must be contracted by the fraternity to not play past 1:00 a.m. There are
no exceptions.
D. If a fraternity is hosting a band party, they are required to have a Campus Police
Officer present during the hours of the operation of the band. The Campus Police
Officer serves as a liaison between the complainant, the fraternity, and the band
in the case that a noise complaint is registered. The officer’s duty is to monitor the
noise level, to assist with wristband distribution, and to insure that the band co-
operates with the fraternity’s request to lower their volume if the need arises. The
Shift Supervisor will be the person responsible, after close and continual monitor-
ing, for shutting off the music if necessary.
E. The fraternities must insure the proper placement of the band and its loudspeak-
ers. Each fraternity is responsible for knowing the proper placement of a band in
its particular house. If the band is not properly placed, it will be shut down until
proper placement is achieved.
F. Outside band parties are to be held during the hours of 12:00 noon to 5:00 p.m.
and must be pre-approved by Student Affairs.
G. No two fraternities may schedule band parities adjacent to one another. Student
Affairs reserves the right to make exceptions to this policy.
H. Band parties on fraternity rowmust be held on weekends only. (Friday and Satur-
day), unless on a holiday weekend and have obtained prior approval.
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