ARTICLE VI. – Duties of Officers Defined
Section A: The President
The president shall be the chief executive officer.
The president shall appoint all committee chairpersons.
The president, with approval of the executive board, directs the budget.
Vacancies in offices will be filled by appointment of the president with approval of the general membership.
Sample Constitution, continued
Section B: The Vice President
The vice president shall be the parliamentarian for the organization.
The vice president shall assume the duties of the president should the office become vacant, or in the absence of the
The vice president will keep and have available current copies of the constitution and bylaws.
The vice president will be responsible for scheduling programs.
Section C: The Secretary
The secretary shall be responsible for keeping the minutes of all the meetings and the meetings of the executive board.
The secretary will provide a copy of the minutes for each officer and keep a master file.
The secretary shall maintain a complete and accurate account of attendance and membership status.
Section D: The Treasurer
The treasurer shall keep a current record of all financial transactions.
The treasurer shall develop quarterly reports containing a list of all receipts and disbursements.
The treasurer will be responsible for checking the accuracy of all the bills and invoices and paying them correctly and on time.
The treasurer will perform other duties as directed by the president.
Section E: The Advisor
The advisor shall assist the group in their execution of roles and responsibilities.
The advisor shall provide feedback to the organization regarding its operations and functions.
The advisor shall serve as a resource.
The advisor should provide advice upon request and also should share knowledge, expertise, and experiences
with the group.
The advisor will be a nonvoting member of the organization.
Article VII – Structure of Group Committees
Section A: Committee Identification an Appointment
The following committees (other than the Executive Board) shall be appointed by the president subject to ratification by the organization during a regular busi-
Section B: The duties of the standing committees shall include: (provide details of responsibilities) respective to the committee.
Article VIII – Notice of Meetings
Section A: The times for regularly scheduled meetings shall be _______________.
Section B: At least _____ day’s notice shall be given for each regular business meeting.
Section C: Special or emergency meetings may be called with less than _____hours/days notice by the Executive Board.
Section D: The meetings shall include quorum, order of business, and disposition of the minutes.
Article IX – Parliamentary Procedures
Section A: (Example) Roberts Rules of Order shall be followed by the organization in all cases involving parliamentary procedures when it does not conflict with
Section B: The rules may be suspended by two-thirds vote of the present membership.