Page 2 - Student Organizations Manual

Introduction............................................................................................................3
About Student Organizations at BSC......................................................................................................3
Benefits of Being a Registered Student Organization..........................................................................3
Getting Started..........................................................................................................................................3
Registration Process ................................................................................................................................4
Criteria for Registration............................................................................................................................4
Responsibilities of Registered Organization..........................................................................................4
Expectations of Student Organization Officers ....................................................................................4
Termination of Registration ....................................................................................................................4
Policies and Guidelines ......................................................................................5
College Policies and Procedures Pertaining to Student Organizations ............................................5
The Honor Code ..................................................................................................................................5
The Honor Council ..............................................................................................................................5
The Social Council ..............................................................................................................................5
Drug/ Alcohol/Fire &Weapons Policies................................................................................................5
Alcohol Policy ......................................................................................................................................5
BSC Alcohol Policy ..............................................................................................................................5
Illegal Drug Policy................................................................................................................................6
Open Fires Policy..................................................................................................................................6
Weapons Policy ..................................................................................................................................6
Band Parties & Clean Up Procedures/Hazing/ Wristband Policies....................................................6
Band Party Procedures ......................................................................................................................6
Clean-Up Regulations ........................................................................................................................7
Fraternity Row Party Procedures ......................................................................................................7
Hazing Policy........................................................................................................................................8
Wristband Policy ................................................................................................................................8
Publicity/Signage/ Décor Policies ..........................................................................................................8
Decorations Guidelines for all College Facilities ............................................................................8
Sign Posting Policy..............................................................................................................................8
Sidewalk Chalking on College Surfaces ..........................................................................................8
College Speaker/Political Literature ......................................................................................................8
and Use of the College Name Policies ..................................................................................................8
College Speaker Policy........................................................................................................................9
Political Literature Distribution Policy ..............................................................................................9
Procedure for Obtaining Use of the College Name ........................................................................9
Technology Resources..............................................................................................................................9
General Policy Statement ..................................................................................................................9
Access to College Technologies........................................................................................................9
Policy on the Legal and Ethical Use of Technology Resources......................................................9
Guidelines and Policies for Creating aWebpage ..........................................................................9
BSC Bookstore Policy................................................................................................................................10
Policy for Fundraising with the Bookstore Campus Card Account................................................10
Facilities and Events............................................................................................11
General Guidelines for Use of All College Facilities ............................................................................11
Campus Calendar/ Facility Reservation Procedures ............................................................................11
Security ......................................................................................................................................................11
Planning Terminology................................................................................................................................12
Equipment ..........................................................................................................................................12
Event Management Timetable ........................................................................................................13
Catering Procedures ..........................................................................................................................14
Want to Reserve a Room? Here’sWho to Call ..............................................................................15
Office of Student Affairs ....................................................................................16
Equipment..................................................................................................................................................16
Sound System and Digital Camera ........................................................................................................16
Art Room....................................................................................................................................................16
Reserving the Student Affairs Kitchen ..................................................................................................16
Student Link ..............................................................................................................................................16
Additional Resources................................................................................................................................16
BSC Student Government Association ..................................................................................................17
Writing an SGA Proposal....................................................................................................................17
Student Organizations........................................................................................18
The Advisor................................................................................................................................................18
The Organization and the Advisor ....................................................................................................18
The Advisors Role ..............................................................................................................................18
The Organizations Responsibility to the Advisor ............................................................................18
Recruiting NewMembers:......................................................................................................................18
MotivatingMembers ..............................................................................................................................19
Tips for Motivators..............................................................................................................................21
What are Listening Skills? ................................................................................................................21
Would you work for you? ..................................................................................................................22
Killer Phrases ......................................................................................................................................23
NegativeWays toMotivate..............................................................................................................23
Setting Goals for Your Organization ......................................................................................................24
Goal Setting Steps ............................................................................................................................24
Organizing Goal Setting ....................................................................................................................24
Example of Action Plan......................................................................................................................25
The Art of Delegating ..............................................................................................................................26
Defining Delegation............................................................................................................................26
Guidelines for Effective Delegation..................................................................................................26
Budgeting For Your Organization or Event ............................................................................................27
Basic Organizational Budgeting........................................................................................................27
Responsible Budgeting ......................................................................................................................28
How to Prepare Your Budget ............................................................................................................28
Meetings that Matter: Keys to Successful MeetingManagement ..................................................29
Keys for Successful MeetingManagement....................................................................................29
Types of Meetings ..............................................................................................................................30
Action Planning ..................................................................................................................................32
Group Discussion................................................................................................................................33
Group DiscussionModels..................................................................................................................33
How to Lead a Discussion Group......................................................................................................33
Planning aMeeting ............................................................................................................................34
Tips for Regular Meetings..................................................................................................................35
Conducting aMeeting........................................................................................................................36
Getting Your Meeting Started ..........................................................................................................36
Management Strategies for Meeting Leaders ..............................................................................36
Facilitating aMeeting ........................................................................................................................36
Facilitating Comments........................................................................................................................37
Dealing with ProblemMembers ......................................................................................................37
What toWatch Out for inMeetings…andWhat to Do About It ................................................37
Icebreakers for Meetings ..................................................................................................................38
Thirty-MinuteMeetings that Work ..................................................................................................39
Working in Groups..............................................................................................................................39
Motivating People toWork on Group Tasks....................................................................................40
Basic Needs of People in Groups......................................................................................................41
SampleMeeting Script for Officers..................................................................................................41
Meetings to Solve Problems-AWorksheet ....................................................................................43
Event Programming ..................................................................................................................................43
Program Planning................................................................................................................................43
An Eight Step Approach to Programming........................................................................................44
Keeping Your Prize…Retaining Your Members....................................................................................44
Retention. Keeping Your Members Alive andWell........................................................................44
Leadership Transition................................................................................................................................45
Forms..........................................................................................................................................................46
Sample Constitution
....................................................................................................46
Student Affairs Poster Machine Instructions ......................................................................................48
2
TABLE OF CONTENTS