Page 18 - Student Organizations Manual

TheAdvisor
THE ORGANIZATIONAND THE ADVISOR
All registered organizations are required to have an on-campus advisor. An advisor
may be a faculty member, professional staff member, or a college administrator. Greek
organizations may have an off-campus advisor, but must also have an on-campus ad-
visor. No one person should advise more than two organizations.
Advisors are needed to:
1.
Maintain contact with the organization to become familiar with its programs and
personnel.
2.
Advise the organization about its programs and personnel, having in mind not only
the objective of the particular group but also the purpose of the college, which is
to foster a spirit of free inquiry in a setting which provides for open-minded, objec-
tive, and critical evaluation of the ideas expressed.
THE ADVISOR’S ROLE
By sharing knowledge about the college and personal experiences, the advisor can
assist the organization in the conduct of its activities. In addition, valuable, mutually
rewarding, co-curricular relationships between student and advisors are fostered.
The relationship between the administrator and an organization will vary from year to
year and individual to individual. However, the student/advisor relationship can be
critical to the success of the organization. We suggest the following guidelines for
fostering that relationship:
1.
The advisor shall recognize and support the participation in the student organiza-
tion for its contributions to the educational and personal development of students.
2.
The advisor should work with student organizations, but not dictate the group’s
programs or activities. However, the advisor should be frank in offering sugges-
tions, considerations or ideas, and discussing possible consequences.
3.
The advisor should be well informed about the plans and activities of the group.
The expectation is that the advisor will attend some meetings and will consult
frequently with the organization’s officers.
4.
The advisor should know the goals and direction of the organization and should
help the group evaluate its progress. The advisor should be aware of the constitu-
tion and bylaws of the group and help with interpretation.
5.
The advisor should provide a source of continuity within the group and is familiar
with the group’s history.
6.
The advisor should be familiar with college policies and procedures and help the
group comply with them.
7.
The advisor should be aware of the general financial condition of the organization
and encourage good record keeping.
8.
The advisor should aid and offer guidance in the training of new officers and help
them to develop their leadership skills.
9.
The advisor should be prepared to deal with and aid the organization through any
negative or adverse situations or activities that the organization may encounter.
10.
The advisor should help to monitor the functioning group and encourage members
to fully participate, to assume appropriate responsibility for group activities, and to
encourage and foster the members in the appropriate balance between academ-
ics and co-curricular activities.
THE ORGANIZATION’S RESPONSIBILITY TO THE ADVISOR
1.
Notify the advisor of all the organization’s meetings and events.
2.
Consult him/her in the planning of projects and events.
3.
Consult him/her before any changes in the structure of the group or before the
policies of the organization are changed, and before any major projects are under-
taken.
4.
Understand that although the advisor has no vote that he/she should have speak-
ing privileges.
5.
Remember that the responsibility for the success for failure of the group rests ulti-
mately with the organization, not the advisor.
EXPECTATIONS OF STUDENT ORGANIZATIONOFFICERS
1.
Become knowledgeable about college policies, guidelines, and procedures that
relate to student organizations and their activities.
2.
Do not act on behalf of the college, which includes signing contracts.
3.
Attend the annual Student OrientationMeeting sponsored by the Office of Stu-
dent Affairs that is held once every fall semester.
4.
Inform the organization’s members of college policies.
5.
Notify the Office of Student Affairs of all changes to the organization’s constitu-
tion or bylaws.
6.
Notify the Office of Student Affairs when their officers or advisors change.
7.
It is important to note that officers are not merely figureheads for the organiza-
tion. These persons are to be true leaders who have distinct responsibilities. All
such persons must establish lines of communication with the group in order to
knowwhat is going on within the organization. “I did not know this was occur-
ring” is an unacceptable excuse for an officer except for unusual circumstances.
Part of being a leader is taking responsibility at a higher level of leadership than
other members of your group.
Recruiting NewMembers
Newmembers are the life of any organization. They provide new ideas, enthusiasm,
and replacements for lost members (old members of student groups don’t die; they
graduate!)
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STUDENT ORGANIZATIONS