Page 14 - Student Organizations Manual

4-6
Weeks Ahead
Assigned to
Completed
Review facility needs and setups.
Final program copy sent to printer.
Discuss details with food service.
Review programwith committee.
Determine decoration needs.
Determine security needs (if applicable).
Create publicity (posters, flyers, Student Link etc.).
1-2
Weeks Ahead
Assigned to
Completed
Advise food service, Facilities and Events director of any changes.
Put final touch on script.
Arrange for a runner and transportation in case of emergency.
Put up advertisement/publicity.
Arrange to have trash cans available through Operations.
Day Prior to Event
Assigned to
Completed
Inspect all facilities and grounds
Have pre-event meeting with committee members.
Hold rehearsals with all parties.
Have greeters or hosts available to pass out programs.
Ensure participants knowwhen to arrive for set-up and rehearsals (1 to 1.5 hours prior to event).
Day of Event
Assigned to
Completed
Arrangements to close the site and gather materials.
Evaluation meeting.
Thank you letters.
Bill payment.
Write complete report for file.
CATERING PROCEDURES
For information and guidelines on Birmingham-Southern catering, please contact the Catering Office at ext. 4712.
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