03 - Crew Responsibilities - page 1

CREW RESPONSIBILITIES
Crew members are responsible for their own backstage “blacks” and personal flashlights.
STAGE MANAGER
Responsibilities include:
1.
understanding the principles of
Stage Management
by Lawrence Stern;
2.
ensuring that the overall production process runs smoothly, seeing that each job is done with a minimum
of fuss;
3.
thinking ahead with detailed documentation of the production process; master schedule, calendar, to-do-
lists, duty rosters, prompt script, and check lists;
4.
maintaining an on-going list during rehearsals for production meetings (ie. props added or deleted or
questions for the Technical Director or Designers).
Deadlines, Prior to the First Rehearsal:
1.
reading the Lawrence Stern text and developing a clear understanding of the responsibilities of the Stage
Manager (Chapters 1-5; 8-10; and 12-15);
2.
assembling Prompt Book; and
3.
developing a clear understanding of the play and all technical elements (ie. characters, props, sound cues,
scene breakdown, etc.).
The Prompt Book includes the following:
1.
all notations for lighting and sound cues;
2.
blocking notations;
3.
technical schedules;
4.
rehearsal schedules;
5.
sound plot;
6.
light plot;
7.
ground plan;
8.
company list; and
9.
pre-show duty list.
Assembly of the Prompt Book:
1.
make tabs for each scene (if appropriate) for quick referral and tab such information as cast list, expenses,
props, schedules, sets, etc.;
2.
make a legend (key) for all notations;
3.
for every light, sound, and special effect, use a ruler and light pencil. Draw a horizontal line closest to the
line of dialogue preceding a verbal cue or under the description of a visual cue. The line should cross the
entire Prompt Book page so you can see it easily during rehearsals; and
4.
preceding the line by half-a-page, draw a horizontal line marked “WARN LIGHTS” and “WARN SOUND.”
a.
in the case of two light cues and a sound cue in tight sequence, you need to put in only one
“WARN” line before the sequence but it should be marked “WARN LIGHT/SOUND SERIES”; and
b.
since changes may occur, use a pencil only.
Role with Actors:
1.
to support the actors;
2.
to organize things efficiently so the actors can get the maximum benefit from the rehearsal time; and
3.
the Stage Manager runs the show in performance;
a.
out of respect for the Stage Manager’s function, the actor should always yield to them; and
b.
the actor should obey directives given by the Stage Manager.
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