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ACADEMIC POLICY AND INFORMATION

Birmingham-Southern College Catalog 2016-2017

29

A student with pending student conduct/disciplinary issues that cannot be resolved prior

to the end of the term of completion will not be included in the current year’s graduating

class rank and statistics. No matter the outcome of the student conduct/disciplinary

process, the student must complete a readmit form in order to have the degree conferred.

If the student is found not in violation or given sanctions which can be completed prior to

the start of the next term, the student may readmit for that next term. If suspended, the

student must complete a readmit form after the term of suspension and upon completion

of any additional sanctions. In either case, the degree conferred date on the student’s final

transcript will be the date of the College’s next degree conferral term.

Students not completing all requirements and obligations at the time of the spring term

commencement will be mailed their diplomas at the time of the next May commencement

after their degree conferral date.

ACADEMIC RECORDS

The Right to Privacy

The privacy of student records is protected under the Family Educational Rights and

Privacy Act of 1974 (FERPA). The Registrar has the institutional responsibility for

interpreting both the Act and the rules and regulations issued by the Department of

Education to enforce this Act. Under FERPA, students have the right to see their

education records and the right to request a change if there is an error in any record.

FERPA addresses two types of information: directory information and non-directory

information.

Directory information includes the student’s name, address, e-mail address, telephone

listing, major field of study, dates of attendance, degrees and awards received, most

recent previous educational agency or institution attended, and participation in officially

recognized activities and sports. A student’s directory information is usually provided to

anyone who requests it, including persons outside the College. A student may withhold

his or her directory information by notifying the Office of Academic Records in writing.

A request to withhold directory information remains in effect as long as the student

continues to be enrolled, or until the student files a written request with the Office of

Academic Records to discontinue the withholding. Each student is responsible for

keeping the College informed of his or her correct mailing address, both school and

home. Any change in address should be updated by the student through the address

change function on TheSIS. Parent address change information should be submitted to

the Office of Academic Records using the change of address form located on the Office

of Academic Records home page.

Non-directory information makes up the remainder of the student’s education record. The

education record includes, but is not limited to, academic, disciplinary, financial aid,

health, student account, and other information directly related to a student’s enrollment at