Background Image
Table of Contents Table of Contents
Previous Page  97 / 106 Next Page
Information
Show Menu
Previous Page 97 / 106 Next Page
Page Background

92

Appendix I: Guidelines for Faculty Professional Development Travel

Birmingham-Southern College provides travel funds to assist faculty members attending

conferences and professional meetings. Faculty members may be reimbursed for expenses such

as transportation, lodging, meals, and registration fees according to the following guidelines:

for a faculty member actively involved in a conference (such as delivering a paper,

responding to a paper, participating in a panel, serving as an officer), the College

proposes to fund professional travel up to an amount to be determined by the Office of

the Provost and the Faculty Development Committee;

for a faculty member who attends a conference, the College proposes to fund travel up to

an amount to be determined by the Office of the Provost and the Faculty Development

Committee;

all professional travel funds will be administered through the Provost’s Office with

recommendations from the Faculty Development Committee.

For professional travel that exceeds the maximum allocation stated above, supplemental funds

may be requested through the Provost’s Office. The Associate Provost may consult with the

Development Committee regarding supplemental requests, but will maintain discretion in

prioritizing these requests. Faculty members may fund more than one professional meeting with

the stated allocation. Professional travel requires a pre-trip proposal and a post-trip accounting of

expenses. Travel request guidelines and travel request and expense forms are available on

the

Moodle

site

.

Procedures:

1.

On or before September 30, faculty members must submit professional travel grant

proposal to the Provost’s Office using the Faculty Travel Grant Proposal form. Since

faculty members may not know the full details about the meeting at that time, tentative

plans and expenses are acceptable. However, faculty members should be as detailed as

possible regarding the nature of the professional organization and/or the meeting, and

why this is an appropriate and important development opportunity. Within ten days of the

faculty member’s return, a travel expense form must be completed and submitted to the

Provost’s Office.

2.

It is in everyone’s best interest to limit the total cost of each trip as much as possible. The

money saved may make additional travel possible for other faculty members.

3.

It is recommended, but not required, that faculty members use a College credit card for

booking reservations, etc. Travel advances will not be issued. Faculty members may also

use personal money and request reimbursement, providing receipts to the Purchasing

Office.